Turn Complex Operations Into Repeatable, Trackable Workflows
Spindle maps your physical processes into digital workflows that track every step, alert on deviations, and optimize themselves—so you stop losing time to confusion, rework, and missed handoffs.
Check-In
Vehicle received, photos captured
Inspection
All checkpoints passed
Service
In progress • Bay 3 • Tech Mike
Quality Check
Pending
Ready for Pickup
Pending
Six pillars of workflow excellence.
Every feature exists to answer one question: where is this job right now? Design workflows that mirror your physical operation, track every step, and optimize automatically.
Visual Workflow Design
Build workflows that mirror your actual processes—multi-path routing, conditional steps, parallel processes.
Real-Time Tracking
See exactly where every vehicle is, who last touched it, what step it's on, and what happens next.
Deviation Alerts
Get notified the moment workflows break—steps skipped, time limits exceeded, work backing up.
Smart Task Assignment
Assign tasks based on roles, skills, and real-time availability. Auto-balance when someone is at capacity.
Physical Triggers
Connect barcode scans, RFID gates, photos, and voice commands to advance workflow stages automatically.
Deep Time Analytics
Track time at every stage, every transition, every pause. Understand where time really goes.
Map your workflows exactly as they run.
Your operation isn't linear—it branches, loops back, and adapts constantly. Generic workflow tools force you into rigid templates that break the moment reality hits.
- → Design visually by dragging and dropping stages that match physical spaces
- → Set up decision points: "If damage found, route to body shop"
- → Time-based escalations: "If in bay > 2 hours, alert supervisor"
- → Role-based handoffs: "Tech completes, QC inspector validates"
Your workflows finally match your operation, not someone else's textbook diagram.
Track every vehicle, job, and task in real-time.
Stop playing hide-and-seek with vehicles and wondering who's supposed to be doing what. A customer calls about their car and you're running between bays trying to find it—those days are over.
Instant Location
See exactly where every vehicle is on a real-time facility map.
Last Handler
Know who last touched it and what step it's currently on.
Expected Completion
Get accurate ETAs: "Johnson's Camry is in Bay 3, expected 3:47pm."
Multiple Tracking Methods
Track via barcode scans, RFID gates, mobile check-ins, or manual updates.
Get alerts when workflows break or bottleneck.
Real-Time Alert Examples
"Vehicle stuck in detail bay for 90 minutes—normal is 45"
Bottleneck detected, investigate immediately
"Three vehicles waiting at QC checkpoint, zero inspectors assigned"
Resource shortage alert
"Express service skipped alignment check—compliance violation"
Required step bypassed
Set custom alert thresholds for each workflow stage. Get notifications via text, email, or dashboard.
Connect physical triggers to digital workflows.
Your workflow happens in the physical world, but most workflow tools live entirely in the digital one. Staff have to constantly stop working to update systems. Not anymore.
Barcode Scan
Advance stages instantly
RFID Gates
Auto location updates
Photo Capture
Complete quality checks
Voice Commands
Hands-free updates
Understand where time actually goes.
Track time at every stage, transition, and pause
Performance across techs, bays, job types, and time
Where time goes so you can fix the right problems
From overview dashboards to individual job timings
Example Insights
"Vehicles average 47 minutes in service but 93 minutes waiting for inspection."
"Bay 2 consistently takes 20% longer on brake jobs than other bays."
"Monday mornings lose 45 minutes to workflow confusion from weekend handoffs."
Stop the chaos. Start the flow.
See how Spindle turns your complex operations into repeatable, trackable workflows with real-time visibility into every vehicle, task, and bottleneck.
Start Automating Workflows