Build Bulletproof Audit Trails That Protect Your Business
Spindle's Quality Audit Trail creates tamper-proof digital records of every inspection, automatically generates compliance certificates, and gives you instant proof when customers dispute claims or regulators come knocking.
Photo Evidence Captured
4 photos with GPS + timestamp
Chain of Custody
Tech: Mike S. → QC: Sarah L.
Compliance Certificate
Auto-generated with QR code
Audit-Ready Proof Includes
Six pillars of bulletproof compliance.
Every feature exists to answer one question: can you prove it? Build complete audit trails that protect your business from disputes, claims, and regulatory scrutiny.
Photo & Video Proof
Time-stamped, geo-located visual evidence permanently linked to specific technicians, vehicles, and inspection points.
Compliance Certificates
Auto-generated professional certificates with verification photos, signatures, and QR codes for instant authenticity checks.
Smart Exception Reporting
AI monitors every inspection for missing steps or skipped photos, alerting supervisors instantly when standards slip.
Searchable Archives
Find any inspection by date, vehicle, technician, or custom field. Export comprehensive reports in minutes, not days.
Custom Workflows
Configure proof requirements for each service type, location, or jurisdiction. Multi-tier approvals and escalation chains.
System Integration
Connect to your DMS, work order system, or compliance software via API. Bi-directional sync keeps all systems aligned.
Chain of Custody Example
Photos captured by Service Advisor Tom R. • GPS: Main Lot
6 checkpoint photos by Tech Mike S. • GPS: Bay 3
Final verification by QC Inspector Sarah L. • Digital signature
Shareable PDF with QR verification code created automatically
Every handoff documented. Every action traceable.
When damage appears on a vehicle, everyone points fingers. When equipment goes missing, nobody knows who had it last. Without documented chain of custody, you're always liable.
- → Photo documentation at each handoff with tamper-proof metadata
- → Digital signatures for high-value transfers
- → Automatic timestamps that cannot be faked or altered
When disputes arise, you have bulletproof documentation. Protect your business from liability and eliminate finger-pointing.
Catch problems before audits do.
Your biggest disasters happen when people skip quality steps under time pressure. Spindle prevents shortcuts by requiring proof before allowing next steps.
Missing Step Detection
AI flags when required photos are skipped or inspection steps are marked complete without verification.
Instant Supervisor Alerts
Real-time notifications when standards aren't met, so you can address issues immediately.
Compliance Dashboards
See compliance rates by location, technician, and inspection type to address training gaps.
Instant Search & Export
Turn audit preparation from a week-long scramble into a 5-minute search across thousands of records.
From liability to certainty.
Digital documentation for every inspection
To find any record during an audit
Disputes lost with complete documentation
Compliance certificate generation
Built for operations that demand proof.
Tamper-Proof Records
Every photo, signature, and timestamp is cryptographically secured. Records cannot be altered after creation.
Works With Your Systems
Pre-built integrations with major DMS and compliance platforms. Up and running in hours, not weeks.
Scales Effortlessly
From one location to enterprise-wide deployment. Same platform, same visibility, same protection.
Stop hoping your records hold up. Start knowing they will.
See how Spindle builds bulletproof audit trails that protect your business from disputes, claims, and regulatory scrutiny. Fifteen minutes. Complete peace of mind.
Start Building Your Audit Trail